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Upgrade Your Office Security with a Key Fob Office Entry System

Updated: Sep 19, 2023

Handsome man opens a glass door to enter a business meeting.

Hundreds of thousands of businesses are taking steps to strengthen their cybersecurity. Better spam filters, better firewalls, better encryption methods - which is great! But the focus on the virtual often results in forgetting the physical. Namely office security.

Companies with the latest virus protection software still rely on flimsy locks and easily misplaced keys to protect their employees and assets. It's about time we upgraded to something better. And that something is a key fob office entry system.

Key fobs for office entry offer enhanced security and make access control smooth and hassle-free, not just for you but for your employees too. Interested in learning more? Then just keep scrolling.

What Benefits You Can Expect from a Key Fob Office Entry System

There are several benefits you can expect from a key fob entry system. Below, we list our top four.

Better Access Control. Key fob office entry systems provide an extra layer of security by granting access only to authorized individuals. With these systems, you can rest assured that your office remains secure and unauthorized personnel are kept out.

More Convenient Employee Entry. These systems offer unmatched convenience for employees, allowing easy breezy entry with a swipe or tap. This not only saves time but also enhances overall productivity.

Improved Audit Trails and Monitoring Capabilities. Key fob office entry systems provide detailed logs, enabling you to monitor who accessed specific areas and at what times. This valuable data helps identify potential security vulnerabilities and aids in resolving any disputes or incidents.

Simpler Expansion When You Need It. Systems like these allow you to add or remove access privileges as your organization evolves easily. Whether adding new employees or restructuring your office layout, these systems can adapt seamlessly to your changing needs.

What To Consider Before Implementing a Key Fob Entry System

Now that you know how awesome a key fob office entry system is, let's talk about what to do next. You know, once you've decided to enjoy all those benefits in real time.

First, Take Stock of Your Office's Security Needs

Before implementing a key fob entry system, you should identify areas vulnerable to physical security breaches. Understanding these needs will help you choose a system that'll meet them.

  • Are there any shared spaces that require stricter access control?

  • Are there any exterior doors that are frequently left unlocked or unattended?

  • Are there any entry points that could be better monitored, such as loading docks or back doors?

Second, Set a Practical Budget

Yes, it seems like a no-brainer, but you'd be surprised how many businesses don't consider the cost before starting their search. Be sure you've considered the cost of the key fob entry system's hardware, software, installation, and ongoing maintenance. Once that's done, evaluate the return on investment by weighing the benefits against the expenses to make an informed decision.

Third, Choose a System That's Compatible with Your Office Space

Do not – we repeat – do not forget this step. It'll go a long way to prevent you from wasting time and money on a system that's more of a hindrance than a help. Ask some questions like:

  • Can the system be easily integrated with our current access control or video surveillance systems?

  • Are our doors equipped with the necessary hardware to support the system (e.g., card readers, electric strikes)?

  • Will the key fob system require any modifications to our existing wiring or infrastructure?

And, Finally, Be Sure the System You Choose is Easy to Use

If your system isn't easy for you – or your employees – to use, they won't use it. So be sure the system is simple to navigate right from the start.

What To Do When Installing a Key Fob Entry System

Say you've found a system that checks all the boxes. Congratulations! You're ready to start the installation process. While each system has its quirks, we've compiled a list of steps you can follow to ensure everything goes smoothly.

Before Installation:

  1. Create a comprehensive installation plan

  2. Communicate the changes to employees to ensure a smooth transition

  3. Decide whether to hire professionals or opt for a do-it-yourself (DIY) installation

PRO TIP: While DIY can seem cost-effective initially, professional installers bring the expertise needed to ensure the system is correctly configured for optimal security. After Installation:

  1. Thoroughly test the system to ensure all components are functioning correctly

  2. Provide comprehensive training to employees

  3. Regularly evaluate your key fob office entry system for upgrades to keep you ahead of potential risks.

Ready To Upgrade Your Office Security and Improve Access Control? Contact ElectroMedia today and discover our advanced key fob entry systems. Take the first step towards a safer workplace environment by scheduling a consultation with our experts to discuss your security needs and find the perfect system for your business.

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At ElectroMedia, we're passionate about providing our customers with tools & training that makes business communication faster & easier to use. Apparently, that includes blogs.

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